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The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller. 

 

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement. 

 

1. Collection and use of personal data

a. Purpose of processing and legal basis 

The Company has collected your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. The legal bases we rely upon to offer these services to you are:

• Consent – When putting a candidate forward for an opportunity, Simply Commerce Recruitment MUST acquire consent from an individual before moving forward with the work- finding services process.

• Legitimate interest – If an individual uploads their personal data on a public site (job board) Both Simply Commerce Recruitment Ltd and the individual have a legitimate interest in work-finding services.

• Legal obligation – In certain circumstances Simply Commerce Recruitment Ltd are required to store personal data for legal purposes. Calls are recorded for quality, training and legal purposes.

• Contractual obligation – Simply Commerce Recruitment Ltd are required to store any data relating to contractual obligations between themselves and the candidate.

 

b. Categories of data

The Company has collected the following personal data on you:

Personal data:

• Name/contact details (including address, email & contact telephone numbers)

• CV, Passport/VISA

 

c. Legitimate interest 

Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

To provide work-finding services to an individual

 

d. Recipient/s of data

The Company will process your personal data with the following recipients:

• Clients (whom we may introduce or supply you to)

• Former employers whom we may seek references from

• Payroll service providers who manage payroll on our behalf or other payment intermediaries whom we may introduce you to 

• Other recruitment agencies in the supply chain

 

2. Data retention

The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time. 

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. 

Where the Company has obtained your consent to process your personal data [name, address, contact details, CV, Passport & VISA], we will do so in line with our retention policy Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data or look to process the data based on another lawful basis.

 

3. Your rights

Please be aware that you have the following data protection rights:

• The right to be informed about the personal data the Company processes on you;

• The right of access to the personal data the Company processes on you;

• The right to rectification of your personal data;

• The right to erasure of your personal data in certain circumstances;

• The right to restrict processing of your personal data;

• The right to data portability in certain circumstances;

• The right to object to the processing of your personal data that was based on a public or legitimate interest;

• The right not to be subjected to automated decision making and profiling; and

• The right to withdraw consent at any time.

 

Where you have consented to the Company processing your personal data, you have the right to withdraw that consent at any time by contacting your consultant or the data controller at info@simply-commerce.co.uk

 

There may be circumstances where the Company will still need to process your data for legal or official reasons. Where this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons. 

 

If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary. 

 

You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

 

4. Source of the personal data 

The Company sourced your personal data by the following means:

• From jobs boards, LinkedIn 

• A former employer 

• A referee whose details you previously provided to us 

• Software providers who we use to support our services including – crm system: Bullhorn

• Cookies listed in section 5 

 

5.  Cookies

We may obtain data about you from cookies.  These are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies also enable us to deliver more personalised content. 

Below is a list of cookies we use and why.

 

 

Most web browsers allow some control of most cookies through the browser settings.

LogFiles

We use IP addresses to analyse trends, administer the site, track users’ movements, and to gather broad demographic information for aggregate use.  IP addresses are not linked to personally identifiable information. 

 

6. Links to external websites

The Company’s website may contains links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites.  When you leave our site we encourage you to read the privacy statements of each and every website that collects personally identifiable information.  This privacy statement applies solely to information collected by the Company’s website.  

 

 

 

 

7. Sale of business

If the Company’s business is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business.

 

8. Data Security

The Company takes every precaution to protect our users’ information. Security measures in relation to the personal data processed, e.g. limited access and use of passwords.

 

Only employees who need the information to perform a specific job (for example, consultants, our accounts clerk or a marketing assistant) are granted access to your information. 

 

The Company uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet is not entirely secure and for this reason the Company cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/ the Internet.

If you share a device with others we recommend that you do not select the “remember my details” function when that option is offered. 

If you have any questions about the security at our website, you can email info@simply-commerce.co.uk

 

9. Changes to this privacy statement

We will update this privacy statement from time to time.  We will post any changes on the statement with revision dates.  If we make any material changes, we will notify you. 

 

10. Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it, please contact: 

Laura Ashfield: info@simply-commerce.co.uk

Holly Langley: info@simply-commerce.co.uk

 

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.